Post-Workshop: Summarizing Outcomes and Next Steps

After a productive workshop, it’s essential to wrap up thoughtfully. The post-workshop phase ensures that all the great ideas generated don’t get lost and that there’s a clear path forward. Here’s how to handle this phase effectively:

1. Summarize the Workshop Outcomes

• Highlight Key Ideas: Review the sketches, votes, or discussions and identify the most promising concepts.
• Capture Insights: Document common themes, user needs, and design opportunities that emerged during the session.
• Save the Materials: Ensure FigJam boards, notes, and recordings are saved and accessible to all relevant team members.

2. Create a Recap Document

• Include screenshots of key sketches or outputs.
• Summarize group decisions and top-voted ideas.
• Add next action items and responsible team members.

3. Define Next Steps

• Prioritize Ideas: Select the ideas to prototype or explore further.
• Assign Ownership: Clarify who will be responsible for prototyping, testing, or researching.
• Set Timelines: Define when the next reviews or deliverables are due.

4. Share with Stakeholders

• Email or present a summary deck to team leads, product owners, or other stakeholders who weren’t in the workshop.
• Keep communication clear and concise to maintain momentum and buy-in.

This phase ensures your workshop translates into real progress. Treat it like a handoff from inspiration to execution.

Post-Workshop Recap Checklist

Workshop Summary

• Top 3–5 ideas or concepts summarized
• Photos or exports of sketches/boards saved
• Key decisions and insights noted

Recap Document

• FigJam or PDF summary created
• Action items listed with owners
• Timelines and next steps outlined

Communication

• Recap shared with team and stakeholders
• Feedback channels clarified (e.g., comments, async review)

Next Phase Planning

• Chosen ideas marked for prototyping
• Ownership assigned for each follow-up task
• Calendar invite or task created for next session/check-in

You can either include this as a downloadable checklist or embed it visually into your presentation or documentation.